City of Marshfield
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Municipal Code


Municipal Code

Chapter 2. General Government

Sec. 2-41. City administrator.

(1) Office created. In order to provide the City of Marshfield with a more efficient, effective and responsible government under a system of a part-time mayor and part-time council at a time when city government is becoming increasingly complex, there is hereby created the office of city administrator for the city.

(2) Appointment, term of office and removal. The administrator shall be appointed on the basis of merit with due regard to training, experience, administrative ability and general fitness for the office, by a majority vote of the council. The administrator shall hold office for an indefinite term subject to removal at any time by a majority vote of the council. This section, however, shall not preclude the council from establishing other employment terms and conditions not inconsistent with the provisions of this section or the Municipal Code of the City of Marshfield.

(3) Residency. The administrator shall become a resident of the City of Marshfield within six months following the date of appointment.

(4) Duties. Duties of the city administrator shall be as follows:

  1. The city administrator is the chief administrative officer of the city, reporting to a part-time mayor (chief executive officer) and ten-member council. The administrator presents an annual budget recommendation to the mayor and council, is responsible for the oversight of five departments (public works, information systems, parks and recreation, planning and economic development and finance) and serves as the city's personnel director. The responsibilities of the position generally include three areas: (i) oversight of certain departmental operations; (ii) personnel and human resources functions for all city departments and divisions; and (iii) staff support to the mayor and council, in terms of both policy development and administration/implementation of policy decisions.
  2. The city administrator will maintain a plan of administration, including an organization chart, and establish when necessary administrative procedures to increase the effectiveness and efficiency of city government and serve as a nonvoting staff member of boards, commissions and committees of the city.
  3. The city administrator will keep informed concerning current federal, state and county legislation and administrative rules; keep informed concerning the availability of federal, state and county funds for local programs; and promote the economic well-being, growth, and strategic planning of the city.
  4. The city administrator will represent the city in matters involving legislative and intergovernmental affairs, act as public information officer for the city and establish and maintain procedures to facilitate communications between citizens and city government.

(5) Responsibilities to council. The responsibilities of the city administrator to the council shall include:

  1. Attend all meetings of the council, assist in the preparation of ordinances and resolutions and, in coordination with the mayor, council and city clerk, ensure that appropriate agendas are prepared for all meetings.
  2. Receive directives from the mayor in the event that action normally requiring council approval is necessary in emergency situations, at a time when the council cannot meet, and keep the mayor and council regularly informed about the activities of the administrator's office.

(6) Personnel. In performing duties relating to personnel of the city, the city administrator shall:

  1. Serve as the personnel director for the city, with the personnel functions of the city administrator carried out through, and in conjunction with, the human resources specialist and as referenced in the job description on file as well as the policy and procedure manual as approved by the council.
  2. Work closely with department heads to ensure that employees receive adequate opportunities for training to maintain and improve their job-related knowledge and skills; approve requests by employees to attend conferences, meetings, training schools, etc., provided that funds have been budgeted for those activities.
  3. Evaluate the performance of department heads and personnel reporting directly to the administrator; review and consult with department heads concerning performance appraisals of all employees under their supervision; and recommend to the council the appointment, promotion, suspension or termination of any nonstatutory employees of the city.

(7) Budgeting. Be responsible for preparing the annual city budget, including posting and publishing all official notices, city budget proceedings, and capital improvement program in accordance with guidelines as may be provided by the council and in coordination with department heads, and pursuant to state statutes, for review and approval by the mayor and the council; administer the budget as adopted by the council and assist the council in policy decisions providing financial summaries regarding the administration of the annual city budget, capital improvement projects, and special projects which may affect the financial condition of the city.

(Code 1982, 1A.01)