Chapter 3. Governing Body
Sec. 3-66. Standing committees.
Appointment. The following committees shall be appointed by the mayor at the organizational meeting in April of each year. All appointments shall be for a term of three years, except for alderpersons whose terms shall be for one year, commencing on May 1 of each year, subject to approval of the council, unless otherwise specified elsewhere in this Code. All vacancies for an unexpired term on any such committee shall be filled in the same manner as the appointment for a full term.
- Board of public works. The board of public works shall be composed of five alderpersons, who are not also serving on the finance, budget and personnel committee. The director of public works or his designee shall act as nonvoting secretary. It shall be the duty of the board, under the direction of the council, to superintend all public works and keep the streets, alleys, sewers and public works and places in repair. The board of public works shall perform the duties prescribed, as applicable, in § 62.14 Wis. Stats.
- Finance, budget and personnel committee. This committee shall be composed of five alderpersons who are not also serving on the board of public works. The city clerk or designee shall serve as nonvoting secretary. This committee, or its designee, shall examine all bills against the city, except those bills over which some other body has lawful jurisdiction, and except those claims arising outside of the ordinary course of business operations of the city, but this committee shall recommend such bills for payment. The committee also shall supervise all debt issues; shall supervise all insurance carried by the city; shall have general supervision of the employment and dismissal of all city employees subject to the recommendation of the departments concerned and the approval of the council; and shall have such other duties as may, from time to time, be designated by the council.
- Judiciary, license and cemetery committee. This committee shall be composed of three alderpersons. The mayor shall also appoint an alderperson as an alternate member of the committee. The alternate shall act, with full power, only when a member of the committee is absent. The city clerk or designee shall serve as nonvoting secretary. This committee shall investigate and recommend for payment or disallowance all claims against the city other than the regular bills and claims received in the ordinary course of the city's business operations; shall conduct the investigation for and shall recommend the issuance or rejection of all licenses granted by the city, except as otherwise specifically provided by law or ordinance; and shall recommend all actions necessary or proper in connection with the management, supervision, improvement and operation of the city cemetery, including a schedule of charges to be made for lots therein. The committee shall make such additional regulations for the government and operation of portions thereof and the care of graves, both annual and perpetual, as the committee deems advisable and necessary. Such regulations, after approval by the council and publication in the official newspaper, shall have the force of law. This committee shall also have general supervision of the preparation of all charter ordinances proposed for adoption by the council unless otherwise designated by the council.
- Airport committee. This committee shall be composed of five members, one of whom shall be an alderperson, appointed by the mayor and confirmed by the council to a one-year term at the organizational meeting in April of each year. The remaining members shall be appointed in April to staggered terms. The airport manager shall serve as nonvoting secretary. Jurisdiction for the construction, improvement, equip-ment, maintenance and operation of the municipal airport and authority to adopt regulations, fees and charges, is hereby vested in the airport committee, subject to the approval of the council.
- Parks, recreation and forestry committee. This committee shall be composed of seven members, one of whom shall be an alderperson, one of whom shall be a member of the zoological society board of directors, and five others who shall be citizen members. The members shall serve three-year terms, with two members being appointed each year, except that the alderperson member shall serve a term of one year at a time. The parks and recreation director shall serve as an ex officio member, and the director shall also serve as secretary to the committee. The committee shall be responsible for formulating policies and general regulations for all city parks, including Wildwood Zoo, fairgrounds (subject to the jurisdiction of the fair commission), pedestrian/bicycle trails and other city facilities as provided further in chapter 21 of this Code.
- Committee on aging. This committee shall be composed of seven members, one of whom shall be an alderperson, one member shall be a citizen at large and one member shall be designated a representative of the Marshfield Senior Citizen Council. Functions of the committee are as follows:
- To advise the council regarding overall aging issues within the city, including seniors' programs and proposed usage of municipal senior facilities and to encourage community seniors to become more involved in aging issues.
- To examine the need for future community services and programs for the older adult and to assist in the development of such services and programs as established to be necessary and desirable for the citizenry of Marshfield.
- To gather and disseminate information regarding services, programs and facilities available.
- To encourage and foster the development of programs for older adults by civil, religious, fraternal and other interested groups.
- To provide coordination between local programs for the elderly and state and national programs for the aging.
- Emergency management committee. The emergency management committee shall be as provided in chapter 7 of this Code.
Cable TV (nonbroadcast telecommunications facilities) Committee. Duties and membership of the Cable TV (nonbroadcast telecommunications facilities) Committee shall be as follows:
1. Duties. The Committee shall act in an advisory capacity to and shall be under the direct supervision of the Council.
2. Membership. The Cable TV Committee shall consist of seven voting members appointed by the Mayor, subject to confirmation by the Council. Of the seven members, one member shall be an alderperson appointed by the Mayor and confirmed by the Council to a one-year term at the organizational meeting in April of each year. The remaining members shall be citizens at large and shall serve staggered terms of three years, commencing on May 1 of each year. One person each designated by the Marshfield public school system, Marshfield private school systems, the University of Wisconsin Marshfield/Wood County, and Mid-State Technical College shall serve as nonvoting members of this Committee, in an advisory capacity. The City Clerk's office or designee will serve as the secretary to the Committee.
3. Responsibilities. The Committee shall formulate a budget for its operations, shall serve as the advocate for consumers of video broadcast services and shall process consumer and citizen complaints and other correspondence related to video broadcast service and as to any Video Service Provider or Cable Operator, which information, at the discretion of the Committee, can be submitted to any state or federal agency delegated oversight or licensing responsibilities for Video Service Provider or Cable Operator, and shall recommend action in connection therewith to the Council, and shall recommend such other duties and shall have such other responsibilities as may be imposed upon it, from time to time, by the Council. The Committee shall hold any hearings deemed necessary in connection with such policies, and shall determine the method of and procedures for holding such hearings. To the extent that anything contained in this subsection conflicts with subsection (b) of this subsection, subsection (b) is hereby deemed amended.Committee on health. Membership, jurisdiction and powers of the committee on health shall be as follows:
- Membership. This committee shall be composed of four members appointed by the mayor, three of whom shall be alderpersons. The fourth member shall be an expert on health issues and shall be an ex officio, nonvoting member of the committee.
- Jurisdiction, power. The committee shall be responsible for formulating policies and general regulations regarding the preservation of the health of the citizens of Marshfield.
- Committee on Youth. This Committee shall be composed of 25 voting members appointed by the Mayor and confirmed by the Council. Two representatives of each class, grades 7 through 12, from each middle and high school shall be appointed to a one (1) year term commencing September 15th of each year. One alderman shall be appointed to a one (1) year term commencing May 1st of each year. The Committee shall:
- Encourage youth participation and leadership through volunteerism and community involvement.
- Conduct surveys to determine input from youth in the community regarding areas of interest and other needs of youth.
- Listen, clarify, and prioritize the needs of young people in Marshfield and make plans to respond to those needs in a comprehensive and effective manner.
- Identify concerns and issues of special importance and communicate those issues by making recommendations to the Mayor and the City Council on matters affecting youth in the community.
- Explore avenues to promote mutual understanding, respect and community involvement amongst youth of all cultures and backgrounds.
- Educate the community on youth issues, programs and activities, and enhance the positive image of youth in the community.
- Promote programs, activities and other resources available to youth in the community.
- Promote core values of: Inclusion, Engagement, Empowerment, Leadership and Teamwork amongst Committee participants.
- Assist in planning, recommending and implementing youth activities.
- Further enhance the line of communication between youth, youth serving agencies, organized recreation programs and adults in the community.
Student committee members shall be selected based upon recommendations from staff at Marshfield Senior High School and Columbus High School.
A youth committee member may be re-appointment from year to year if interested. There is no limit to the number of terms an individual may serve.
The Committee will elect a Chairman, Vice Chairman, and Secretary at the October meeting.
Action taken and recommendations made by the Committee on Youth will be subject to the approval of the Common Council.
k. Sustainable Marshfield Committee: Membership, duties and powers of the Sustainable Marshfield Committee shall be as follows:
1. Membership. This committee shall consist of seven voting members appointmed by the Mayor and subject to confirmation by the Common Council. One member shall be an alderperson who shall serve a two year term. The remaining members shall be individuals appointed in April to serve staggered three-year terms, which two membrs being appointed each year.
2. Duties and Powers. The committee shall develop a comprehensive and integrated plan, using the four guidelines that were developed by the American Planning Association to help communities implement sustainable practices, and apply these principles in its decision making, planning, policy making and municipal practices, to achieve an ecologically, economically and socially healthy city. Further, the committee shall take actions that are aligned with the principles and concepts of sustainability as the committee deems reasonably necessary to achieve cost savings, increased employment and enhanced environmental quality and community well-being.
(l.) Housing Rehabilitation Committee. This committee shall be composed of five members, one of whom shall be an alderperson, one member representing local businesses, one member representing local lending institutions, and two members at large. Members other than the alderperson may, but need not, be residents of the City of Marshfield. Members shall be appointed by the mayor and approved by the common council for two-year terms to run concurrent with the term of the mayor. The committee shall administer the Community Development Block Grant Housing Program to insure compliance with all regulations related to the program and with the City's contracts with the Department of Administration. The responsibilities of the committee include:
1. Establish and adopt procedures and guidelines for implementation of the program;
2. Review and approve or disapprove all applications for funds;
3. Approve or disapprove disbursements; authorize payment of CDBG funds;
4. Resolve complaints and disputes within the program; and
5. Perform other duties as required to successfully administer the Community Development Block Grant Housing Program.
Meetings will be held as needed to fulfill the committee responsibilities set forth above
(m) Economic Development Board
- Need. To direct, oversee, and coordinate all economic development activities related to the investment of City funds, to adopt plans and strategies designed to foster business growth and development, and to ensure that the City and participating organizations work in a cooperative manner to promote coordinated economic development in the community.
- Duties. The Board shall perform a variety of duties related to its mission including, but not limited to: Prepare and maintain a comprehensive economic development plan; prepare and maintain bylaws and procedures; act as the City's agent in committing economic development resources; prepare an annual budget, with funding allocations for all participating organizations; identify other possible funding sources; coordinate efforts to effectively and efficiently meet its critical objectives; communicate frequently with all participating organizations, the general public, and the Common Council. To achieve its mission, the Board may seek assistance from all local, regional, and state organizations that may add value to economic development in the City of Marshfield.
- Members. The Board of Directors will be comprised of seven (7) members, including two (2) members of the Common Council and five (5) members from the community at large. Ideal Board members shall have education, experience, or background in one or more areas related in some way to economic development. Initial appointments shall be for a term of one year, after which a schedule of staggered terms shall be implemented. The Board will initially meet monthly; however, the frequency may be reduced, once the comprehensive plan and initial strategies have been adopted
(Code 1982, § 2.10; Ord. No. 1063, § 1, 11-22-2005; Ord. No. 1074, § 1, 8-22-2006; Ord. No. 1085, § 1, 10-10-2006; Ord. No. 1107, § 1, 7-24-2007; Ord. No. 1160, § 1, 9-8-2009; Ord. No. 1172, § 1, 1-12-2010)
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